SC HOSA - ILC Guide
Procedures and Information
#1 Conference Information
The official 2026 HOSA International Leadership Conference Guide
#1 Conference Information
-
- Who is Eligible to Compete
- Where & When to Pay Registration Fees
- ILC Guidelines
- Dress Code
- And More
#2 Registation Iformation
-
- Registration
- Register your students for their competitive events
- Recognition events that need to be included in Registration
#3 Other Conference Information
- General Sessions
- Recognition/Awards Ceremony
- Scholarships
- Competition Reminders
- Photo IDs
- Competitor Orientation
#4 Conference Forms
-
- Code Of Conduct
- Medical Forms
- Hotel Confirmation
- Hotel Rooming List
#5 Digital Upload Information
-
- Upload Directions
- Upload Deadline
#6 Hotel Information
Hotel and Travel Information
#7 Key Dates and Reminders
Important dates at a glance, with May 15th marking a critical deadline for many items.
#8 Advsior Information
- Volunteers Needed for SC HOSA events
- Substitutions & Deletions after May 15
- CEUs
- IMPORTANT Arrival time information
- Chaperone Information
#1 Conference Information
Key Guidelines to Follow:
All materials previously submitted for SLC must be resubmitted for ILC by those who plan to attend. This includes registration, competition selections, required uploads, code of conduct, and medical liability forms, and any updated entries for recognition events.
All fees for ILC are paid to SC HOSA. SC HOSA submits a single payment for our entire delegation.
General Conference Information
Who is eligible to ATTEND the 2026 ILC?
- All registered members are eligible to attend ILC
- Alumni, Chaperones, Family, and Guests (do not have to be members)
Who is eligible to COMPETE at ILC?
- All winners can be found on the schosa.org website under the “ILC” page.
- 1st, 2nd, and 3rd place winners automatically advance to ILC
-
If your 1st, 2nd, or 3rd winner is UNABLE to attend: Email the chapter advisor of the 4th place winner and copy Stacie Elwood, no later than April 15th
-
4th and 5th place winners are alternates in the event that any of the top 3 winners cannot attend
-
If you are notified, your 4th place winner is eligible; however, they are UNABLE to attend: Email the 5th place winner and copy Stacie Elwood, no later than April 15.
-
Like SLC, students may only compete in 1 competitive event (and unlimited recognition events)
Can a team that placed in the Top 5 at SLC still compete if some members cannot attend?
Yes! But A team event must include AT LEAST 25% of the original team members from the winning team at state.
Other qualified student members may be substituted or added in remaining team positions so that the minimum number of team members will be present to compete and is consistent with the rules for that event.
$ Financial details $
Registration Fee is $125
NO Refunds/Credits after May 15, 2026
No refunds will be issued for any registrations in the Conference Management System (CMS) after May 15, 2026, regardless of whether payment has been made. If registrations remain in the system post-May 15, the payment will still be required.
Team Substitutions:
Substitutions within teams are permitted, with a $25 admin fee, until Tuesday, June 16 @ 5 PM.
You will need to contact Amanda Wilson, schosa@outlook.com
Deletions:
Deletions are accepted through registration at ILC (Wednesday, June 17) without incurring the $25 fee. However, please note that the $125 registration fee is non-refundable.
Dress Code
Know the Difference Between the Competitive Event Dress and ILC Dress Code
Click here for the Dress Code
HOSA members MUST dress according to the HOSA Official Dress Code Policy to be admitted to any General Session and to go onstage!
*****Advisors and Chaperones are not required to follow the student dress code; however, Professional Dress is expected for all General Sessions. Please remember that advisors and chaperones should set a positive example for students in both dress and conduct.*****
#2 Registration Information
HOSA University
Most HOSA Universities are $25 per person, in addition to the conference registration fee.
(Times and days may vary; check the official ILC Guide for details, beginning on page 15)
HOSA University is dedicated to empowering its members at every stage, fostering the development of HOSA leaders, and inspiring them to maximize their potential as aspiring health professionals.
- HOSA 100 – Middle School Members – $25
- HOSA 101 – Local Members – $25
- HOSA 102 – Advanced Leadership – $25
- HOSA 201 – Chapter Officers – $25
- HOSA 401 – New Chapter Advisors
- HOSA 501 – Experienced Chapter Advisors
Recognition Events to be included in your Registration
Recognition Events that need to be included in your registration, if relevant:
- National Service Project, Barbara James Service Award, American Red Cross, & Health Literacy Ambassador: Deadline for additional student entries/advisor approval for all of the above is May 15th
- ABC + HOSA Blood Drives: It is advisable to resubmit all forms for the ILC, as it seems to have reset after the data was extracted for the SLC last year.
- Healthcare Issues Exam: Everyone is eligible to participate in this Recognition Event at ILC. But you will need to register your students if they wish to participate.
- The HOSA Happening Qualifiers at SLC.
General Registration Information
How do I register my students?
- Register all students, advisors, chaperones, and family members through the Conference Management System (CMS) https://apps.hosa.org/
- Choose the competitive event (remember to link all teams together)
- Save a copy of your registration for your records and double-check that all entered information is correct
- Print your invoice directly from the ILC tab (Reports — bottom left of screen)
- Payment is due to SC HOSA by May 15
- Mail to SC HOSA, PO Box 866, Lexington, SC 29071.
- You also have the option to pay with a credit card by clicking here(fees will apply).
Do NOT register any VOTING DELEGATES.
If you have students interested in serving as COURTESY CORPS, you must reach out to Stacie Elwood for her approval. Once approved, she will register those approved students.
These students must demonstrate a high level of responsibility by attending scheduled sessions punctually, dressing appropriately, and showing respect at all times.
National Geographic Learning Academic Testing
HOSA members and alumni can compete in the National Geographic Learning Academic Testing Center.
Delegates must be registered for HOSA’s ILC to be eligible to take an ATC test. One test is complementary and included in the $125 ILC registration fee for every HOSA delegate in secondary, postsecondary/collegiate, and alumni divisions. Additional tests are available for $20 per test. There is no maximum limit to the number of NGL ATC tests that can be taken at ILC if the competitor can logistically sit to test in all events for which they are registered.
NO walk-up registrations will be taken.
Testing Option Include:
- AAFP Family Medicine Career Test
- Allied Health Statistics
- Anatomy and Physiology
- Biochemistry
- Biology
- Career Development
- Environmental Health
- General Chemistry
- Genetics
- Human Heredity
- Leadership
- Math for Health Professionals
- Microbiology
- Occupational Health and Safety
- Organic Chemistry
- Physics College
#3 Other Conference Information
competition reminders
Click here for the Competitive Event UPDATES and Competitive Event Tentative SCHEDULE
ARRIVE ON TIME FOR YOUR EVENT!!!
Event Guidelines, General Rules, & Regulations
To be successful, you must follow the rules! Read the guidelines multiple times and do not forget to read the General Rules and Regulations. Understanding all details of your event is vital!
Equipment, Supplies, & Skills
Double-check the Event guidelines for the “Competitor Must Provide” box to see a listing of all the equipment you
are required to bring to your event. Any skill listed in the guidelines can be a part of the event scenario. Be sure you
have mastered every skill in the guidelines.
Scantrons and Pencils
Testing events require use of Scantron forms and #2 pencils. Pencils are NOT provided, so don’t forget to bring two (or
more!) sharpened #2 pencils.
Written Test Instructions
Instructions can be found under HOSA Appendix C
Competitor Orientation
Look for competitor orientation videos at hosa.org/ilccompete. Regularly visit the webpage and read the guidelines.
Photo Identification Requirements for Competitors
All competitors are required to present photo identification, as specified in Appendix D, for each round of competition. If a competitor arrives without the appropriate photo ID, they will still be permitted to compete; however, they will incur a penalty of 35 points. These points will be deducted during the tabulation process.
For events such as Round 2 Biomedical Debate, HOSA Bowl, Foundations of HOSA Bowl, and Medical Spelling—where a paired matchup or live spell-down is necessary—a competitor who fails to provide valid photo ID will forfeit their right to compete.
Competitor Appointment Times
All appointment times for applicable events will be posted online on June 10, 2026.
Round 2 Appointment Times
For all events with a Round Two, the list of round two finalists will be posted online and in the HOSA app according to the CE Schedule. The list of finalists will also include their specific appointment time with judges.
Off-Site Skill Locations
Most Round Two Health Professions and Emergency Preparedness skill events will be held off-site. Bus transportation will be provided and must be used by advancing competitors. Check the CE Schedule online for bus departure times and locations. Only competitors are permitted on off-site event buses.
HOSA Scholarships
- Access all HOSA Scholarship information and application at hosa.org/scholarships
- Scholarship Deadline is April 15
- Scholarship Recipient Event (By Invitation Only) June 17, 5 – 6 PM
General Sessions
- June 17th – Opening Session: 7:30 – 9:30 PM
- June 19th – Recognition Session: 7:30 – 9:30 PM
- June 20th – Awards Session 1 (Health Science & Health Professions Events): 5 PM
- June 20th – Awards session 2 ((Leadership, Emergency Preparedness & Teamwork Event): 8 PM
#4 ILC Conference Forms Must be uploaded
All forms and confirmations are due by May 15
Required ILC Forms
The DEADLINE for all forms is May 15 to be eligible to compete at the ILC.
- Access all conference forms and find instructions on how to submit by clicking here.
- All forms should be alphabetized, scanned, and uploaded at one time.
- Organize the forms into two categories and scan them together into a single PDF document:
- Medical forms
- Code of Conduct forms
- You will need to bring a hard copy of each form with you to ILC to have on hand. No forms will be accepted at ILC registration on Wednesday, June 17.
- NO Electronic Signatures will be accepted on the forms.
Hotel booking confirmation
Hotel Confirmations & Rooming Lists, May 15
- Every School must submit its hotel confirmation
- Every School must submit a rooming list, found here.
Chaperone Information
This information is intended only for HOSA chapters NOT traveling with their local HOSA advisor. It applies to students who are traveling solely with a parent, another school, or another individual from their district or community.
Click here for the Chaperone Form.
Due date is May 15th
#5 Digital Upload Information
STUDENT DIGITAL UPLOAD INFORMATION:
Deadline is May 15 – NO EXCEPTIONS
- All competitors must RE-UPLOAD all required competitive event files by the deadline.
- Files may be modified before uploading
- Don’t delay your upload! Remind your competitors that EVERYONE IN THE WORLD shares the same deadline for ILC. Waiting until May 15 only ensures upload problems, which could result in poor outcomes on the final day.
- The deadline is a FIRM, May 15th!
#6 Hotel Information
All delegates must be housed in approved conference housing to be eligible for competition.
ILC HOTEL INFORMATION
ILC HOTELS
- SC Room Block Opened on Monday, March 16
- You will need a SC State Code to book your hotel rooms. Contact Stacie Elwood or Amanda Wilson for this code.
- See Page 34 of the conference guide for ALL travel information
- Book Here: City Wide Housing Solutions
- All ILC Hotels, Pricing, and Information can be found by clicking here.
-
Most ILC hotels do NOT include breakfast in the hotel rate.
To get a better understanding of the hotel process, we encourage you to watch the video: https://www.unifiedeventsolutions.com/hosa
For additional Hotel assistance, email: HOSAILC@unified-es.com
You are encouraged to use email first to resolve your issue.
The call center is open Monday – Friday, 9 AM – 5 PM CST.
(512) 379-8781
HOTEL CANCELLATION POLICY
NEW THIS YEAR!
Hotel Cancellation Fee: Hotel rooms cancelled after May 15, 2026 will be subject to a penalty equal to one night’s room charge (per room cancelled).
# 7 ILC 2026 Key Dates
April 15
- HOSA Scholarship Application
- Notifying the fourth or fifth place winners at SLC that the first, second or third place winners will not be able to attend ILC.
May 15 DEADLINES
- Payment Deadline. All registration payments should be made to SC HOSA and be mailed to SC HOSA.
- Last day for conference registration in the HOSA Conference Management System (CMS)
- Remaining event personnel due
- To upload competitive event submissions to HOSA’s Digital Upload System
- HATS deadline: American Red Cross, Barbara James Service Award, and Health Literacy Ambassadors
- Hotel Cancellation Fee — NEW THIS YEAR. Hotel rooms cancelled after May 15, 2026 will be subject to a penalty equal to one night’s room charge (per room cancelled).
- Complete all submissions to NMDP for the HOSA Service Project.
- Submit all conference forms
- Code of Conduct
- Medical Forms
- Hotel confirmations
- Hotel rooming list
- Chaperone form if applicable.
May 29 - June 3
• Pre-judging window
June 10
• Competitor Appointment Times posted for the ILC here
June 16
- Deadline for substitutions within teams.
- There is a $25 admin fee.
- Substitutions should be emailed to Stacie Elwood AND Amanda Wilson by 5 PM.
June 17
- Online testing begins (check CE schedule for exact time)
- SC HOSA ILC Registration – 9 AM – 1 PM
- Deletions are accepted through registration at ILC without incurring the $25 fee. However, please note that the $125 registration fee is non-refundable.
- Local Advisor, Chaperone and Parent Orientation – 1:00 – 2:00 PM
- Opening Session – 7:30 – 9:30 PM
June 19
- Recognition Session – 7:30 – 9:30 PM
-
Recognition Receptions take place on Thursday (6/19) and Friday (6/20). Check the ILC Agenda for the exact time.
June 20
- Awards Session 1 (Health Science & Health Professions Events) – 5 PM
- Awards Session 2 (Leadership, Emergency Preparedness & Teamwork Event) – 8 PM
- Awards Dance – 10 PM – 12:00 AM
- Curfew – 1 AM
# 8 Advisor Information
Volunteer are Needed!
SC HOSA is responsible for the following events at ILC:
SC HOSA has two Competitive Events at this year’s International Leadership Conference—HOSA Bowl/Foundations of HOSA Bowl and the Testing Center on Thursday. These are important parts of the conference, and we must have all of SC HOSA’s volunteer spots covered.
We need your help to make it happen! Please consider signing up to volunteer for one of these events. Your time and support are incredibly appreciated, and together we can help make ILC a great success for everyone.
Continuing Education Units (CEUs)
HOSA offers Continuing Education Units
(CEUs) for educators. If you are interested
in learning more, download the CEU
Packet Here.
CEU certificates will be awarded by HOSA. Chapter advisors should check with their local school administration or State Advisor to determine if these CEUs are recognized for meeting state teaching licensure requirements.
- The CEUs offered are “Education” CEUs and not nursing CEUs.
- The CEU certificate indicates 10 hours = 1 CEU. If your school measures units by the hour, the certificate will show the hours.
- Advisors must complete 10 hours of staff development to earn one (1) CEU or 20 hours to earn two (2) CEUs. A
maximum of 20 hours or two (2) CEUs will be awarded per person; partial credit or hours will not be awarded.
Chaperone Forms
If your students are attending the conference without their advisor, a Chaperone Form must be submitted. This includes situations where a parent is serving as the chaperone—we need the parent’s name and cell phone number on file. If your students are attending with another school, a Chaperone Form is also required. The form and upload instructions can be accessed by clicking here.
Substitutions & Deletions
Substitutions:
Accepted on an Emergency basis until Monday, June 15 at 8 AM. There will be a $25 fee after May 15
An Example of Substitution: Consider this scenario: You have a CPR team made up of 2 competitors, but one drops out at the last minute. You can “substitute” a competitor from another team. In this scenario, for the Public Health team (2 – 6 person team), you can replace the dropped member from CPR with one from Public Health. Now, the CPR team has a complete team of 2, and the Public Health team remains intact, even if they only have five members.
Deletions:
Deletions will be accepted through registration on Wednesday, June 17. No $25 fee will be assessed; however, the $125 regisration fee will still apply. PLEASE let us know ASAP if you have any deletions after May 15.
For Substitutions and Delections, please email both Stacie Elwood and Amanda Wilson.
Arrival for Testing & Events
Make sure to check the agenda for all testing and event days/times.
This year, more than ever, tests/events will begin early on Wednesday, June 17. Consider this carefully before making your travel plans. You may want to think about arriving on Tuesday, June 16, to ensure that students can reach their testing or events on time on Wednesday morning, especially considering the potential for travel delays.
SC HOSA’s ILC Registration is on Wednesday, June 17, from 9 AM – 1 PM.
If you have students testing prior to 10:30 AM on Wednesday, you will need to notify Amanda Wilson before 6 PM on Tuesday, June 16. Arrangements will need to be made to get your students’ name badges for those testing prior to Wednesday, 10:30 AM. All other conference materials can be picked up at the scheduled registration time, Wednesday, 9 AM – 1 PM.